“What’s your Zoom link again, Karen?”
Whether it’s a morning standup, afternoon meeting, or a quick catch up, we’ve all been there:
Either searching for a link or digging one out for your colleagues 😩
Thankfully, there’s a way for you and your business to stop the incessant pinging of Slack…
If only for a nanosecond.
That’s with a video chat link in your email signature.
This way, everyone has a shortcut to personal Zoom links, saving you time and stress.
This guide includes 3 step-by-step tutorials for Apple, Gmail, and Outlook, meaning you can get yourself set up today.
Scroll👇 or use the menu to flick through to the right tutorial for you 💥
More email signature tutorials
Adding a video chat link to your Mac Mail signature 👇
Let’s kick things off with a tutorial on adding your video chat link to your Mac Mail signature. This tutorial is designed for users on Apple laptops and desktops
Simple
- Open video chat app and find link.
- Click on “Mail” icon.
- Hit “Mail” at top of screen.
- Open “Preferences”.
- Hit “Signatures” tab.
- Either click on “+” icon or select premade signature.
- Type “My…Link” under signature.
- Highlight text and click “Edit”.
- Hit “Add Link”.
- Copy and paste video chat link.
Detailed
- Open your video chat app (e.g.) Zoom, Microsoft Teams, Skype.
- Find your video chat link.
- Copy and paste your link - we recommend you open a sticky note on your Macbook or Desktop so it’s ready.
- Click on the “Mail” icon at the bottom of the screen.
- Hit the “Mail” tab in the top-right corner of the screen.
- Open “Preferences” from the drop-down menu.
- From the row of options, click on the “Signatures” tab.
- Click on the “+” icon to add a new signature, or select a pre-made signature .
- Below the contents of your signature in the text-box, write out “My Zoom Link”/”My Skype Link”/”My Microsoft Teams Link”.
- Highlight the text and then click “Edit”.
- Hit “Add Link”.
- Copy and paste your video chat link.
- Click “OK”.
- You can then close the “Signatures” tab and “Preferences” menu.
- Open the “Mail” app - a signature option will appear.
- Select the new email signature with the video chat link.
Note: when we mention “contents” of your email signature, we’re referring to basic contact information like your name, company name, and job title. These are the key components of a professional email signature.
Adding a video chat link to your Gmail signature ⬇️
A Gmail user?
No problem - here’s our easy tutorial.
This tutorial is designed for Gmail desktop users.
Simple
- Open video chat app and find link.
- Log in to Gmail.
- Click “⚙”.
- Open “Settings”.
- Scroll down to “Signature”.
- Type out signature or paste from generator.
- Type “My…Link” under signature.
- Highlight text and click “Link” icon in toolbar.
- Paste video chat link.
- Scroll down and hit “Save Changes”.
Detailed
- Open your video chat app (e.g.) Zoom, Microsoft Teams, Skype.
- Find your video chat link.
- Copy and paste your link - we recommend you open a sticky note on your Macbook or Desktop so it’s ready.
- Log in to your Gmail account.
- Click on “⚙” and open “Settings”.
- Click on “General” and scroll down until you get to “Signature”.
- Either click “Create New” under the “No Signatures” section or click on a signature you’ve already created.
- Once the signature is set up, a text box will appear where you can make changes.
- Under the contents of your signature, write out “My Zoom Link”/”My Skype Link”/”My Microsoft Teams Link”.
- Then highlight the text and click on the “Link” icon in the toolbar.
- Copy and paste the video chat link into the link field.
- Click “OK”.
- Scroll down and hit “Save Changes”.
Note: when we mention “contents” of your email signature, we’re referring to basic contact information like your name, company name, and job title. These are the key components of a professional email signature.
Adding a video chat link to your Outlook email signature 👇
And last but not least…
Here’s the tutorial for adding a video chat link to Outlook on Office 365 and the Outlook Web app.
Simple
- Open video chat app and find link.
- Open “Outlook”.
- Hit “Settings”.
- Type “Signature” in search box.
- Open “Signature Editor” tool.
- Type out signature in text box or paste from generator.
- Type “My…Link” under signature.
- Highlight text and hit “Hyperlink” icon.
- Paste video chat link.
- Hit “Save”.
- Close “Signature Editor”.
Detailed
- Open your video chat app (e.g.) Zoom, Microsoft Teams, Skype.
- Find your video chat link.
- Copy and paste your link - we recommend you open a sticky note on your Macbook or Desktop so it’s ready.
- Launch the “Outlook Web App” or “Outlook” from “Office 365”.
- Click on the “Settings” icon in top right-hand corner of screen.
- Type “Signature” in the search box.
- “Email Signature” will appear as an option - select it. The “Signature Editor” tool will open automatically.
- Click the boxes next to: “Automatically include my signature on new emails I compose” and “Automatically include my signature on new emails I forward or reply to”. This’ll make sure your email signature with the video chat link will appear on every email you’ll send.
- Type out your signature in the text box or paste from a generator tool.
- Under the contents of your signature, write out “My Zoom Link”/”My Skype Link”/”My Microsoft Teams Link”.
- Then highlight the text and click on the “Hyperlink” icon in the toolbar.
- Paste your video chat link, and then click “Save”.
- You can now close the “Email Signature Editor”, and open a new draft email. Your new email signature with a video chat link will appear.
Note: when we mention “contents” of your email signature, we’re referring to basic contact information like your name, company name, and job title. These are the key components of a professional email signature.
And there you go! That’s everything you need to create a video chat link email signature!
Don’t wait any longer, and make yours today. Check out Cognism’s free generator tool below 👇